Saturday, 22 August 2026
Loads / Orders v1.2.1
| Ref # | Customer | Product(s) | Quantity | Supplier / Terminal | Duration | Date | Status | Actions |
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Billing
Select a completed load to bill
Supply
By ratability schedule
| Contract | Vendor | Created | Ratability | Lines | Gallons Remaining | Status | Actions |
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| Name | Source | Product | Notes | Actions |
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Benchmark Pricing
| Starts | Ends | Benchmark | Product | Price | Notes | Actions |
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Supplier Rack Pricing
| Starts | Ends | Supplier | Terminal | Product | Gross | Taxes | Net | Actions |
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Pick a supplier, date, and time to fill the grid with that supplier's posted prices. Change any cell, leave blanks for products they do not post, then save.
Paste or drop a supplier email, then Read pricing. Known suppliers (including Buckeye Energy) use cheat sheets automatically. Extra codes not on the sheet are skipped.
End active rack prices for a supplier at a terminal, or expire every price that has no supplier. History is kept.
Temperature Correction Factor
Multiply a net fuel price by the TCF to convert to gross gallons. Set one factor per product at each terminal. History is kept in Reports.
New Contract
Contract Details
| Name | Item | Remaining Gallons | Start | End | Gallons | Pricing Type | Diff | Price per Gallon | Contract Type | Apply TCF |
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Customers
| Name | Account # | Primary Address | Tanks | AR Due | Phone | Actions |
|---|
Customer
Carrier Rates
Carrier columns are base rate + that carrier’s current fuel surcharge. Our columns are the freight + FSC from the tank’s price code. Click a rate to compare all carriers to ours.
Reports
Choose a report. It opens with filters, then Run report, then export. Your own reports are saved under Your reports.
Your reports
Report
Benchmark and supplier rack price history. Filter by start date and time. Leave blank for all records.
Posted prices for each code, plus current calculated prices.
Selling taxes on billed and completed loads. Add the taxes you want on the report.
Purchasing taxes on billed and completed loads. Add the taxes you want on the report.
Temperature correction factor history. Leave dates blank for all records.
Completed and billed deliveries in the date range. One row for each BOL on each tank.
Choose a dataset, move the columns you want onto the report, and add filters. Save it to keep it on the Reports page.
Click a column to add it. Arrows set the order on the report.
Every filter has to match. Saved with the report.
Daily contract line prices for the date range.
Benchmark Pricing
| Starts | Ends | Benchmark | Product | Price | Notes |
|---|
Supplier Rack Pricing
| Starts | Ends | Supplier | Terminal | Product | Price |
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Posted prices
| Price Code | Product | Starts | Ends | Price | Notes |
|---|
Calculated price codes
| Price Code | Product | Current Price | Formula | Terminals |
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Totals
| Tax | Gallons | Amount |
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Detail
| Date | Customer | Invoice | Product | Tax | Gallons | Amount |
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Totals
| Tax | Gallons | Amount |
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Detail
| Date | Customer | Invoice | Product | Supplier | Tax | Gallons | Amount |
|---|
| Date | Terminal | Product | TCF | Notes | Actions |
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| Customer | BillOfLadingNumber | FacilityID | TankSeqNum | Manifold | DeliveryDate | Gallons | Product |
|---|
| Date | Price per Gallon | Rack | Benchmark | Diff | TCF | Method |
|---|
Products
| Name | Code / Grade | Type | Active | Notes | Actions |
|---|
Pricing
Choose a pricing tool to open.
Base Supplier Price Calculations
The lowest included rack is chosen on gross price. Taxes marked “Add to supplier base price calculations” are then added when they apply to that product and supplier. Selling price = gross + those taxes + margin.
Calculated selling prices
Lowest rack is gross. Base taxes are only purchasing taxes flagged for base price calculations. Margin is dollars per gallon.
| Product | Gross rack | Base taxes | Supplier | Margin | Selling price | Price codes |
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Suppliers
Click a supplier to choose which products and terminals count toward the lowest rack.
| Supplier | Products included | Currently lowest on |
|---|
Price Codes
Each code belongs to one product. Put a code on a customer tank, and billing charges the price that was in effect on the delivery date — even if you bill later.
| Name | Product | Current Price | Effective | Actions |
|---|
Price Code Calculations
Update hourly rates and fuel surcharges here. On a price code, add a calculation of ((Hourly Rate × Hours) / Gallons) + Fuel Surcharge. A surcharge can be $ / gallon or a percent of the freight (rate × hours). Billing uses the live result whenever that code is on a tank.
Hourly rates
Dollars per hour. Add more rates if you need them.
| Name | $ / hour | Actions |
|---|
Fuel surcharges
Per gallon or percent of freight. A new surcharge with the same name expires the previous one at the new start date.
| Name | Amount | Type | Starts | Ends | Actions |
|---|
Taxes
Create taxes first, then group them into a Purchasing or Selling schedule. Purchasing schedules pick suppliers. Selling schedules are assigned on the product and required on each customer tank. Tanks can take a partial exemption (for example 50% exempt from sales tax).
Taxes
Price per gallon, percent of cost, or flat fee.
| Name | Type | Amount | Effective | Actions |
|---|
Tax schedules
Purchasing or selling. A schedule can include one or more taxes.
| Name | Side | Taxes | Applies to | Actions |
|---|
Dispatch Board Settings
Status Colors
These colors are used for loads on the dispatch board.
Load Information
Controls whether schedule details appear when you view load details.
Board Hours
Choose which hours appear on the dispatch board. From is the first hour shown; To is the last hour shown.
Mobile
Driver tablets
Turn mobile on to send dispatched loads to a driver’s tablet. When it is off, you can still dispatch loads without a tablet PIN.
Office Android app
Create loads, dispatch them, and view price codes on a phone. Install the APK, then enter the public HTTPS address (no Tailscale). Chrome on a computer can use the same address.
System Settings
View Pricing
Controls how historical and future prices appear on the View Pricing screen.
Setup
Billing sources
Turn these off to take the customer price and the selling tax from Cargas instead of Fuel Dispatch. Purchasing tax is not affected. The price code and tax screens stay available, but a bill will not use them while they are off.
Pricing Inbox
Create a mailbox just for rack pricing (or forward supplier emails to one). Fuel Dispatch checks it, imports prices it can map with your cheat sheets, then moves the email into an Imported folder. Emails it cannot map stay in the inbox for you to drop on Import from Email.
Mailbox
Gmail will not accept your normal password. Turn on 2-Step Verification, then Google Account → Security → App passwords → create one for Mail. Paste the 16-character password here (spaces are fine). Also turn on IMAP in Gmail Settings → Forwarding and POP/IMAP.
Status
Not connected.
Cargas Energy
Uses the Cargas Energy APIs from your Postman collection. JSON to …/cargasenergy/API/ApiName with an APIKey header. Nevco wholesale tickets use CreateWholesaleTicket plus CreateWholesaleLine.
Connection
Add customers from Cargas
Search and pick only the accounts you want. Nothing is added until you click Import selected.
API names on your system
Filled from the Cargas collection. Change a name only if Support gave you a custom proc.
Attach IDs matches Cargas accounts to customers already in Fuel Dispatch by the same name — it does not replace them. Then refresh tanks to stamp Cargas Tank IDs onto tanks that match by name. Match vendor locations downloads the Cargas list and fills blank supplier/terminal rows. Force refresh downloads it again and replaces every mapping, including ones you set by hand.
API explorer
Call any procedure and inspect the JSON. All Cargas procs in the collection use POST.
Results show here.
Users
Admin can manage users and install program updates. Office can run the day-to-day program. View only can look, not change.
| Username | Role | Active | Actions |
|---|
Customer Types
These appear on the customer screen. An internal account does not get a Cargas wholesale ticket. Posting that load creates the BOL purchase only, so nothing is added to accounts receivable.
| Name | Cargas posting | Customers | Actions |
|---|
Product Types
Types appear on the product screen and in the USTIF Product column.
| Name | Products | Actions |
|---|
Charge Types
These appear on the billing sheet as extra charges. A charge can be a flat amount or a per-gallon rate. Per-gallon charges let you pick which products on the bill they apply to.
| Name | How charged | Default price | Price codes | Actions |
|---|
Local Markets
A market is a named group of terminals. On View Pricing, markets appear at the top of Search terminals. Picking a market lists rack prices for every terminal in it.
| Market | Terminals |
|---|
Data Import
Export a backup, bring data into Fuel Dispatch Pro, or install a program update. JSON replaces the whole database. Price code CSV adds or updates codes. A program update file (.fdu) replaces the software only — your customers and prices stay put.
Install program update
Current version: —. Administrators choose the update file I send after a change. On a server, this updates the program for everyone. Your data is not replaced.
No previous version is saved yet. After you install an update, you can take it off here.
Download files
Program updates, office PC setup, and the server installer. Download a program update here, then use Install update above.
Loading files…
Export JSON
Download a backup of customers, loads, prices, taxes, and settings. Use this before an import, or to copy the office to another computer.
Import JSON file
Replace all customers, loads, prices, taxes, and settings with a previously exported JSON file. This cannot be undone — export a backup first if you are not sure.
Import price codes
Upload a CSV of price codes. Use the template for the column layout. Dates are optional — after racks are updated, use Update price codes on the Price Codes page to post calculated prices.
Terminals (Racks)
| Name | Location | City / State | Gas Load (hrs) | Diesel Load (hrs) | Notes | Actions |
|---|
Suppliers
| Name | Contact | Phone | Terminals | Actions |
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Drivers / Resources
| Name | Type | PIN | Phone | Truck / Unit # | Active | Color | Actions |
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